Coca-Cola Jobs Vacancies as Executive Assistant (14119) 2024 | Jobupdatesa

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Coca-Cola Jobs Vacancies as Executive Assistant (14119) 2024 | Jobupdatesa

North Sydney, Sydney NSW

PA, EA & Secretarial (Administration & Office Support)

Contract/Temp

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We are seeking an experienced Executive Assistant for a 9 month Fixed Term Contract based in North Sydney. Supporting and reporting directly to members of the Australian Leadership Team (ALT), this role is results driven staying one step ahead, responsible for providing effective administrative and secretarial support, with a key focus on efficient diary management, coordination of critical meetings and tasks as well as processing expenses as required. In this role, the Executive Assistant will lead the management of travel logistics, document preparation for internal and external meetings as well as provide ad-hoc administrative support.

In addition to primarily supporting specific members of the ALT, this role will also provide general support to the Executive Assistant team with all relevant administrative and secretarial support tasks during leave coverage periods, peak periods and otherwise when required.

WHAT YOU WILL BE DOING

• Extensive diary management, responsible for end-to-end diary management, proactively planning forward, ensuring effective preparation, and accommodating movements as required
• Expert coordination of end-to-end domestic and international travel logistics, with provision of contingency plans, preparation of travel documents and establishing mobile methods of communication
• Responsible for managing day-to-day email inflow, effectively prioritising, and flagging critical information as appropriate. Confidential discretion is a must. 
• Ability to work at fast pace, ensuring timely and accurate follow ups from meetings, tracking critical actions to be completed or chasing stakeholders for delegated tasks as appropriate
• Effectively prepare documents and coordinate with relevant stakeholders to effectively support the ALT members
• Collaborate with the Executive Assistant team during peak periods, including periods where the Executive Assistants are busy with supporting, organising, and coordinating events and or international CCEP visitors
• Responsible for the provision of ad-hoc support as required
• Ensure timely and accurate administration of all expenses and invoices, effectively setting up supplier, reconciling and arranging payments as required
• Provide leave coverage for the Executive Assistant team

KEY REQUIREMENTS:

• Knowledge and understanding of critical administrative activities, with at least 5-7 years of executive assistant experience, ideally in an FMCG environment
• Experience in supporting Senior executives
• Ability to effectively utilise key systems and tools such as Microsoft Excel, PowerPoint and Word, Microsoft Teams and SharePoint
• An appreciation for confidential matters and discretion and ability to demonstrate a high degree of professionalism
• Strong initiative, a positive and reliable attitude, which is ‘can do’ and flexible to get the job done
• Strong attention to detail, task orientated, solutions-focussed and ability to work autonomously or as a team player with minimal supervision
• Basic understanding of operational activities such as invoicing and expense management 
• Highly skilled in coordinating between multiple stakeholders and working under tight deadlines

WHAT’S IN IT FOR YOU? 

• Working with one of the world’s most recognisable brands.
• Free counselling for you and your family via our EAP helpline as part of our commitment to well-being.
• Unlimited drinks onsite.
• Free monthly product allowances to share with family and friends (including Coca-Cola, Mount Franklin, Monster, and more!).
• Access to our corporate benefits including Fitness Passport & discounts with our many diverse customers including Microsoft, Lenovo, Hertz, GoGet and Estee Lauder.

You are welcome to submit possible applications. Remember, you do have to apply the requirements first (Coca-Cola Jobs Vacancies as Executive Assistant (14119) 2024). These variables will determine whether you are a viable candidate or not. Please see the qualification conditions provided Above, if you wish to double check your credentials. It would be good if you complete everything above, if you want to pass the selection.

CLOSING DATE

Applications for (Coca-Cola Jobs Vacancies as Executive Assistant (14119) 2024) must be submitted before the closing date of Not Specified

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